Hot Desk software is an office management approach to maximize the use of desks in the office. It is a strategy in which employees share desks when they arrive at the office to contact their team or schedule the day’s work. It is suitable for organizations with field employees who spend most of their time away from the office. Rather than assigning a permanent desk to each employee, desks are open for reservation by flexible employees, so those offices will not have unused desks that take up space and resources.

Desktop management systems are an effective method of optimizing office spaces, but only when done the right way. Some employees resist the idea of ​​not having personal space in the office; others feel they cannot collaborate with their team when they are far apart. So, here are the crucial guidelines for practicing proper shared desktop etiquette that you should follow in your organization:

Use Hot Desk software technology

Gone are the days when employees waited in line to see if there were desks available in their respective floor areas. The pen and paper desk reservation method is also outdated. A reliable desktop reservation software technology, such as DeskFlex desktop reservation software, will provide a solution to the typical office dilemma of not having a desk when you need it urgently.

Employees access the office scheduling software from their mobile phones, web browser, and laptop so they can book in advance. It is best if the system allows them to see a 3D floor map of the office and a color-coded sign where spaces are available and desks are not.

Company storage lockers

If the organization is moving towards the implementation of shared desktop solutions, it is necessary to equip the company with storage or changing rooms. Some employees may place their jackets, gym bags, and other items in their lockers, as they cannot store personal belongings without a permanent desk.

Be considerate of others

Since the office space desk reservation will allow you to work together with other employees with different work styles, be considerate of others. Not everyone can work with loud background music, so turn down the volume of your music or use an earplug. If you have to take a call, go to a place where you can speak clearly and loudly without disturbing other colleagues who are working near your desk.

Clean after using the desktop

A little cleaning of your desk does not hurt. Cleaning your table is a sign of respect for the next user. If you are allowed to eat at the desk, throw away packaging, food scraps, and spills. Clean up your space, including your mouse, keyboard, and frequently touched items.

When it comes to using office space usage software, a change in office management is essential to ensure success and boost employee morale. Guidelines and protocols are clear before, during, and after implementation to promote harmony in the office. When some employees do not respect the space, other workers will follow and create a cluttered and cluttered workplace altogether. Your company should inspire people to use desktop software with a clear set of instructions for employees to follow.